The Goods and Services Tax (GST) is a vital part of India’s tax structure, which regulates the entire tax regime of the tax collection and is designed to ease the process of taxation on goods and services. Businesses registered under GST are required to maintain updated and accurate details on the GST portal. Any change in business details such as name, address, contact details, business constitution, or authorized signatories must be updated promptly to avoid any confusion and complexities in the details of the company, which may affect the other companies in the market. The Goods and Services Tax (GST) is a comprehensive indirect tax system implemented in India to streamline taxation. Businesses which are registered under GST are required to keep their details updated as per the prescribed rules and regulations on the GST portal to ensure compliance and smooth operations. The Government of India allows registered taxpayers to make amendments to their GST details in case of any changes.
The GST Amendment process facilitates these updates, ensuring compliance with tax laws and hassle-free business operations, which is very essential to have for better execution of process of amendment.
This article will discuss through a step-by-step guide on how to amend details on the GST portal, the types of amendments allowed, and key considerations for businesses while updating their information and various uncover aspects.
Understanding GST Amendments
GST amendments refer to modifications in the registered details of a taxpayer on the GST portal. These amendments can be categorized into three types as follows:
- Core Field Amendments: if you want to amend any core information in the details of company then it requires an approval from the tax officer.
- Non-Core Field Amendments: Changes that do not need approval and can be updated instantly.
- Restricted Amendments: Certain changes that cannot be made and require new registration.
Types of Amendments Allowed
1. Core Field Amendments (Require Approval)
- Change in Business Name (without altering the legal entity)
- Change in Principal or Additional Place of Business
- Changes in Promoter/Partner/Director details
- Modifications in Authorized Signatory
2. Non-Core Field Amendments (No Approval Required)
- Updating Email ID and Mobile Number
- Bank Account Details
- Business Nature or Activity
- Minor changes in business details
3. Restricted Amendments (Not Allowed)
- Change in PAN Number
- Change in Business Constitution (like sole proprietorship to a company)
- Change in State of Registration
Step-by-Step Guide to Update Details on GST Portal
Step 1: Log in to the GST Portal
- Visit gst.gov.in
- Enter your Username and Password.
- Click on Login.
Step 2: Navigate to Amendment Section
First you need to Click on Services > Registration > Amendment of Registration Non-Core Fields (for minor changes) or Amendment of Registration Core Fields (for major changes).
Step 3: Select the Relevant Section
Depending on the required amendment, select the appropriate tab:
- Business Details: For changes in trade name, business constitution (if allowed), or principal place of business.
- Promoter/Partner Details: To modify details of partners, directors, or promoters.
- Authorized Signatory: To add, remove, or update authorized signatories.
- Bank Account Details: To change or update the registered bank account.
Step 4: Upload Supporting Documents
- Based on the nature of the amendment, upload relevant documents such as:
- Business Name Change: Revised incorporation certificate or trade license.
- Address Change: Rent agreement, property tax receipt, or electricity bill.
- Change in Directors/Partners: Board resolution or partnership deed.
- Bank Account Change: Bank statement or cancelled cheque.
- Click Save & Continue.
Step 5: Verification and Submission
- Once all details are filled and documents uploaded, review the information.
- Click Verification and select Submit with DSC or Submit with EVC.
- DSC (Digital Signature Certificate) for companies and LLPs.
- EVC (Electronic Verification Code) for proprietorships and partnerships.
Step 6: Track Amendment Status
- After final submission, you will receive an ARN (Application Reference Number) via email and SMS.
- Check the application status under Services > Track Application Status.
- If required, respond to any clarifications raised by the GST officer.
Key Considerations When Amending GST Details
- Timely Updates: Any changes must be updated within 15 days of the event.
- Document Accuracy: It is very essential to ensure that all uploaded documents are clear and valid.
- Approval Timeframe: Core amendments may take up to 15 working days for approval.
- No Amendment Fees: The amendment process is free of cost.
Conclusion
Updating the amended details on the GST portal is essential for the purpose of compliance requirements for businesses because it avoids unnecessary confusion from the mind of the general public and keeps the operation of the company smooth and easy. By following the structured steps outlined above, businesses can ensure their GST registration remains accurate and up-to-date. Keeping the GST details updated is crucial for compliance and smooth business operations. GST portal provides a user-friendly structural mechanism to make necessary amendments as and when required for your company business. Understanding the process and the various types of amendments, procedures, and required documents helps businesses navigate the process efficiently and avoid the elements which may hamper the business operations.
It is always advisable to consult with the professional to understand the detailed process of updating and amendment of the details.
Frequently Asked Questions
1. How long does it take to update GST details?
Core field amendments usually take up to 15 working days for approval, while non-core amendments are updated instantly.
2. Can I change my PAN number in GST registration?
No, PAN number changes are not allowed. A new GST registration is required for a different PAN.
3. What documents are required for address change in GST?
Documents such as rent agreements, property tax receipts, or electricity bills are required for address change.
4. Is there any fee for updating GST details?
No, the amendment process on the GST portal is free of cost.
5. How can I track the status of my amendment application?
You can track the status by visiting Services > Track Application Status on the GST portal.
6. What should I do if my amendment request is rejected?
If your amendment request is rejected, check the reason provided by the GST officer. Correct any discrepancies and resubmit the application with accurate documents.
7. Can I change my business trade name in GST?
Yes, you can change your trade name without altering the legal entity by applying for a core field amendment.
8. Will updating my email ID and mobile number affect my GST login credentials?
No, updating your email ID and mobile number will not affect your login credentials, but you will receive all GST-related notifications on the updated contact details.
